Secretary - Instructional Services Office - BGSU Firelands

Company Name:
Bowling Green State University
Position Summary :
.Under minimal supervision provides secretarial services for department faculty and instructors, including word processing, proofreading, document preparation, copying, typing, and records maintenance of tests, handouts, syllabi and reports.
Work Schedule: Nine-month part-time position. Monday through Thursday 4:00 pm - 7:00 pm. Will be expected to work additional hours occasionally to cover other office employees' leave requests.
This is permanent nine-month, part-time position. Work hours as listed above not to exceed 24 hours per week. Limited benefits package available which includes retirement, workers compensation, unemployment coverage and Medicare. However no insurance benefits are available.
Please note BGSU will no longer allow employees to hold more than one part-time job at a time.
Essential Duties, Tasks and Responsibilities :
Copies tests, handouts, syllabi, reports and book excerpts. Assembles packages as requested, and places in proper location for pickup.
Prepare, edit or revise documents and produce requested finished material. Transmit through email, fax or hard copy as directed. Scan, photocopy and assemble materials. Retain for file.
Operates and maintains office equipment, (i.e. Copier, cutting/folding/binding machine). Assist with troubleshooting and resolving equipment problems.
Proofreads materials when requested for accuracy and completeness.
Serves as receptionist. Greet and direct visitors, students, staff and faculty. Answers department phone and directs calls as appropriate.
Assists with inventory and notifies supervisor to place orders as needed.
Open and distribute mail posts class cancelations, answers telephone and takes messages.
Assists faculty and staff with special projects.
The above statements are not intended to include all responsibilities, duties and skills, but rather to describe the general nature and level of work.
Knowledge, Skills or Abilities :
Essential Competencies
Knowledge of basic mathematical skills
Knowledge of basic reading skills
Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to draft office correspondence
Ability to operate computers and peripheral equipment such as printers
Minimum Qualifications & Salary :
Six months related experience required
High school diploma or GED required
Salary Classified Staff Pay Grade 24/$12.91
Position Title: Secretary - Instructional Services Office - BGSU Firelands
Category: Classified - Clerical & Administrative Support
Campus: BGSU Firelands Campus
Opened Date: 12/19/2014
Closing Date: 01/02/2015
Pay Grade: 24 / $12.91
Degree Type: HS Diploma or GED
Job Type: Permanent
Salary Type: Hourly
Opportunity type: Part Time
Required Documents: Cover Letter, Resume

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